Office flooded over night? Server given up the ghost? Ransomware locked all your data in the third circle of hell? Fear not. You can still run your business. Just put these three tips into action…
“Back up what you need,” say Nutbourne’s Technical Director Patrick Burgess. “Do it regularly. You don’t need all your data to run your business. In all likelihood, you need the last couple of week’s documents, you need the current accounts, the HR documents and the policy documents.
“Of all the data you have, around 5% of it is what you actually need. If you’re staring down the barrel of an enormous back up thinking it’s going to cost you a fortune, you might not actually need to back the whole lot up.”
Have a business continuity plan and test it. It doesn’t matter how good your business continuity plan is, how much money you spent on it, or where it sits until you test it all that is irrelevant.
“It’s so common for people to put the backup system in, nobody checks it and then find out that it hasn’t been doing its job,” says Patrick.
“Test your continuity plan twice a year,” Patrick adds. “Pick a day when everyone is turned away from the office and told to work remotely according to the continuity plan. If individuals have left laptops or files in the office they’ll be unable to work. You have to make sure the plan is robust and that everyone works to it.”
Spread your data storage. “Things like Office 365 and Dropbox can be bad because they’re implemented poorly and they encourage data to spread,” says Patrick. “But they can also be a solution if implemented correctly.
“By storing different sets of data in different places you aren’t putting all your eggs in one basket. By spreading your risk you are limiting the impact of any attack on your data. This is not just for data protection, this is for business continuity. You don’t get this all or nothing scenario.
“These are things that don’t cost anything, but aren’t thought about. The business continuity plan is making sure systems are in place that can be used. These should be standards.”